Educational Records and Documentation

When supported by strong practices and policies, positive school experiences can counteract the negative effects of abuse, neglect, and abandonment experienced by children and youth in foster care. Education provides opportunities for improved well-being in physical, intellectual, and social domains during critical developmental periods and supports economic success in adult life.  A concerted effort in supporting our youth could lead to significant progress in changing the educational outcomes for children in foster care.

To ensure the children served by the Safe Children Coalition (SCC) are having their educational needs met, Case Managers conduct multiple assessments and compile that information in the FSFN Educational Record, FSFN narrative notes, and ASK filing system. Following are assessments/activities that must occur and be addressed and documented in FSFN:

  • School stability

  • Prompt enrollment for school changes

  • Regular school attendance

  • School behaviors

  • Meeting special education needs

  • Support to succeed and graduate

  • Support transitions to college

  • Support for caregivers

Advocating educationally for our youth in the public education system can help close the achievement gap we see with performance of children in care for standardized test performance, high school graduation rates, and post secondary education.

The FSFN Education Record is used to document the education information and education history.  This record is created and maintained by the Case Manager in FSFN for all children receiving educational services such as Occupational Therapy (OT), Speech Therapy (ST), and Physical Therapy (PT). As well as, children in school, daycare, preschool, or being home schooled.

Every time there is a change in educational placement or grade this record is updated within 48 hours of notification. The contents of this record feed directly into the FSFN Case Plan and the FSFN Judicial Review Social Study Summary, therefore it is very important to update with current information.

In addition to the Education Record, the Case Manager must create a narrative note in FSFN each time a record is requested and/or received, when contacts with the school occur, or an educational meeting is attended.  The note should reflect the outcome of the contacts/meetings and detail recommendations that were made.  Information or progress made as to the recommendations and follow ups should also be documented in a narrative note in FSFN.  All educational records and written correspondences received are to be filed in ASK and with the court.