Florida Administrative Code states, “for a child in custody of the department who is also receiving services through the Department of Juvenile Justice (DJJ), service provision shall be coordinated efficiently and effectively by the two departments”. It is critical to have frequent communications with DJJ and to actively participate in transition planning for the child to ensure successful intervention services.
The Case Manager has additional responsibilities when a child under supervision is involved with DJJ. The Case Manager MUST:
Ø Maintain at least monthly contact with the DJJ facility contact and/or Juvenile Probation Officer (JPO) to obtain current status, service, and sanction information.
Ø Communicate with the parents and ensure they are involved in the planning process and kept informed of the child’s status, if the parent’s rights have not been terminated.
Ø Attend and participate in all case staffings, commitment staffings, release staffings, transition planning, or court hearings for/with the child.
Ø Collaborate with DJJ/JPO, parents/caregivers, Guardian ad Litem (GAL) and the child to develop a plan that will ensure the child’s needs are met.
Ø Provide the name, address, and phone number of the child’s caregivers and any other needed information to DJJ/JPO.
Ø Obtain copies of all case planning, pre-disposition reports, assessments and other documents from DJJ/JPO for filing with dependency court and placement in the case file.
Ø Ensure the child is receiving Independent Living Skills (IL) training and services while involved with the DJJ/JPO, provided by either DJJ or SCC. This information should be shared between CM and IL worker ongoing.
Ø Coordinate with DJJ/JPO to schedule the child for the DJJ Comprehensive Behavioral Health Assessment (CBHA), arrange transportation to the assessment and obtain copies of the CBHA once it is completed.
Ø Coordinate mental health and/or substance abuse treatment and services not provided by DJJ/JPO. Ensure the child receives the needed services and they are incorporated into the child’s case plan.
Ø Create visitation plans with the child, parents (if applicable) and DJJ/JPO that state who is allowed to visit with the child and who the child is allowed to speak with by telephone when the child is in detention or a commitment program.
Ø Participate in transition planning with the DJJ/JPO to ensure the child has a place to go when released from a DJJ program or detention.
Ø Document all contacts made with the DJJ/JPO or other providers in FSFN within 48 hours of the contact.
If efforts to communicate with DJJ/JPO are not responded to timely, the Case Manager’s Supervisor must be notified. If the Supervisor is not able to get a response or the needed information, a written request for service and sanction must be made to the DJJ Chief Probation Officer or the Chief Officer at the detention or commitment program.